Bylaws Section 3. Department Organization

 

3. Department Organization

3.1. Chairperson

3.1.1. The chief executive officer of the Department shall be designated Chairperson.

3.1.2. The Chairperson shall be appointed by the Board of Trustees upon recommendation of the President upon nomination by the Dean of the College.

3.1.3. The voting faculty of the department shall have shared responsibility with the Dean to determine procedures for the selection of the Chairperson.

3.1.3.1. Selection of a Department Chairperson
Upon a vacancy in the position of Department Chairperson, the Department Advisory Committee will serve as the liaison between the faculty and the Dean to fill the position. Together, procedures will be worked out consistent with the University Bylaws which will include, but will not be limited to the following: 1) individual faculty members along with the Department Advisory Committee and the Dean will have the opportunity to suggest criteria and nominees for the position; and 2) faculty members individually and/or collectively will participate in the screening process by arrangement with the Department Advisory Committee. The Department Advisory Committee will nominate a Search Committee that will consist of regular faculty, one of whom will serve as Chair of the Search Committee, a staff representative, a graduate student representative and a regular CANR faculty member outside of the department. These nominations will be submitted to the Dean for approval. Once the composition of the Search Committee is approved, it shall act as the department representatives for the Chair search. The role of the Search Committee will include, but not be limited to composing the job description for approval by the regular faculty and the Dean, advertise and recruit nominees for the position, screen applications, suggest nominees for interview, develop the nominees’ itinerary in consultation with the Dean, and host each nominee who is invited to interview.

3.1.3.2. The nominees for the Chair position to be interviewed will be invited by the Dean and schedules arranged in consultation with the Department Search Committee. Reactions of faculty to the interviews will be solicited by the Search Committee and communicated to the Dean.

3.1.3.3. When the selection is made, the Dean will inform the faculty simultaneously with or prior to the time his/her recommendation is transmitted through the President for action by the Board of Trustees.

3.1.4 Appointment of a Temporary Chairperson. The Chairperson of the Department in consultation with the Dean will select a member of the regular faculty who will serve during temporary absences of the Chairperson (less than one month).

3.1.4.1. The Temporary Chairperson shall perform such duties and assume such responsibilities as may be delegated by the Chairperson or Acting Chairperson.

3.1.5 Appointment of Acting Chairperson. In the event of the prolonged absence of the Department Chairperson, an Acting Chairperson will be appointed by the Dean. The Acting Chairperson shall perform all duties of the Chairperson. Nominees for consideration by the Dean will be made by the Department Advisory Committee after consultation with the regular faculty of the department.

3.1.6. At intervals not to exceed five years, the Dean shall review the desirability of continuing the appointment of the Chairperson. At the same time, the Chairperson shall be consulted by the Dean concerning his/her interest and willingness to continue.

3.1.6.1. Review of Department Chairperson by Dean. The Department Advisory Committee will obtain review comments from all faculty and relay them to the Dean. The Dean may act on the basis of this review or he/she may consult privately with any of the faculty in order to augment this review. The Dean shall make a decision in compliance with University Bylaws.

3.1.7. There is no limit, other than the limit imposed by the University rules on retirement from administrative positions, on the number of times an individual may be continued in the position of Chairperson.

3.1.8. The Chairperson shall be responsible for education, research and service programs, budgetary matters, physical facilities, and personnel matters in his/her jurisdiction.

3.1.9. The Chairperson shall seek the counsel of the voting members of the department in formulating major policy decisions affecting the personnel and the program of the unit, especially in matters pertaining to appointments, promotions, tenure, research and curriculum.

3.2. Associate Chair

3.2.1. The Associate Chair shall be a Regular Faculty member selected by the Chair after consultation with the Department Advisory Committee, for approval by the Dean of the College. The need for appointment of an Associate Chair will be made at the discretion of the Chair/Acting Chair, in consultation with the Department Advisory Committee. In the event that an Associate Chair is deemed to be unnecessary, the Chair of the Departmental Advisory Committee will represent the Chair/Acting Chair in his/her absence.

3.2.2. The duties of the Associate Chair shall be:

3.2.2.1. Act in absence of the Chair and when requested by the Chair as Chief Officer of the Department.

3.2.2.2. Represent the Department and the University where appropriate.

3.2.2.3. Act as signing officer for Departmental business.

3.2.2.4. In consultation with the Chair, accept other specific administrative responsibilities to enhance the effectiveness and efficiency of the Department. These duties might include one or more of the following:

3.2.2.4.1. Oversee continued development of undergraduate and graduate curriculum.

3.2.2.4.2. Develop and oversee disciplinary and interdisciplinary research groups to develop proposals and pursue research funding initiatives.

3.2.2.4.3. Act as liaison for the Department with interest and commodity groups.

3.2.2.4.4. Coordinate department fundraising and development.

3.3. Department Advisory Committee

3.3.1. Functions

3.3.1.1. To serve in a counseling and advisory capacity to the Department Chairperson and to bring to his/her attention such practices, policies and procedures as may need reviewing.

3.3.1.2. To study and report on policies of the University and College as they may affect the welfare of the Department.

3.3.1.3. To provide a means through which the faculty may bring problems concerning the welfare of the department to the attention of the Department Chairperson or faculty as appropriate.

3.3.1.4. To conduct required department nominations and elections.

3.3.2. Composition

3.3.2.1. The committee shall consist of four members of the voting faculty.

3.3.2.2. Members shall serve for two-year term. Committee members cannot serve consecutive terms. The term of office shall start on 1 July. During their first regular meeting, the Committee shall elect a Chairperson and a Secretary from its membership under the direction of the previous Chairperson of the Committee, or in his/her absence, the previous Secretary.

3.3.3. Nominations and Elections

3.3.3.1. Voting faculty members may nominate two persons by mail ballot. The names of the four persons receiving the highest number of votes, and agreeing to serve, will be presented for election by mail ballot. Each member must vote for two nominees. The two persons receiving the highest number of votes will be elected.

3.3.3.2. Any member of the committee who expects to be absent from the Department more than four months shall be replaced by election as early as practical. This election shall follow the established procedure except that each person shall vote for one of two nominees presented and one shall be elected.

3.3.3.3. In the case of a tie, the votes for either nominations or elections shall be decided by a runoff mail ballot listing tied nominees.

3.3.4. Meetings, Record and Reports
3.3.4.1. The committee shall:

3.3.4.1.1. Meet once each month. Interim meetings may be held on request of the Chairperson or at the request of three or more faculty members.

3.3.4.1.2. Keep records of its activities and transfer its records and files at the end of the year to the new committee.

3.3.4.1.3. Make periodic reports to the faculty.

3.4. Other Department Committees

3.4.1. The Department Chairperson in consultation with the Department Advisory Committee, shall appoint members to the following committees: 1) Graduate Programs, 2) Undergraduate Programs, and 3) Seminar, and establish such other procedures as he/she deems appropriate in obtaining advice on the conduct of department matters. The Tenure and Promotion Committee will consist of all regular faculty with the rank of Associate Professor or Professor who have attained tenure.

3.4.2. Additional committees, either elected or appointed, may be established at the discretion of the Chairperson.

3.4.3. The procedures for appointment or election to committees and terms of membership on a committee will be determined by the Department Advisory Committee.

3.4.4. Committees shall keep records or minutes of activities and be prepared to report to the faculty at a staff meeting if a faculty member requests it.

3.5. Representatives to College and University Committees

3.5.1. Nomination and Election. Whenever the department is required to submit nominations to or to elect representatives for College or University committees, the same shall be done by mail ballot at the initiative of the Departmental Advisory Committee Chairperson following initial nominations made to the secretary of the Department Advisory Committee by the voting faculty. The procedures for nomination and election will be determined by the Department Advisory Committee.